Spring Cleaning Tips For The Office

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When you think about it, you spend more time at your office than in your own home, not counting sleeping hours of course. Consequently, the atmosphere of your office, whether it be neat or disorganized, will greatly affect you and your employees in a myriad of ways. Therefore, learning how to keep your office clean is important. Before getting to the cleaning tips, though, let’s look at why a clean office is imperative.

A Disorganized/Dirty Office Is:

  • Unprofessional: If your office is cluttered, dusty, or generally disorganized, you will instantly appear less professional to clients/customers. You might say, “I’m too busy working to clean up after myself.” Well, consider the appearance of your office as you would your own. Would you come to work in your bathrobe simply because it took more time to get dressed?
  • Less Productive: Running a successful business is all about productivity. Getting things accomplished is the end goal. If you spend an hour looking for a particular folder under piles of other files and perhaps old take-out cups, is that a productive way to do business? Of course, it isn’t. By not having a place for everything and keeping everything in its place you are actually wasting billable hours.
  • Can Make You Sick: A dusty, dirty office can also cause sickness in a person who has a sensitivity to dust or allergens. Therefore, as a business owner, you might lose a part of your team to sickness simply because your work environment isn’t healthy. This reduces productivity simply by cutting down manpower.

Spring Cleaning Tips

Benjamin Disraeli, an author who served as Prime Minister of the United Kingdom in the 1800s, said the following about the importance of and commitment to cleanliness in all aspects of life:

“Cleanliness and order are not matters of instinct; they are matters of education, and like most great things, you must cultivate a taste for them.”

This quote exemplifies the importance of cleanliness perfectly. It also reminds us that cleaning isn’t always instinctual. That’s why a checklist of sorts is as worthwhile as a guide on whipping your office into shape this spring.

Primary Focus Areas

There are three basic areas you should focus on when cleaning your office. These include your workspace, your paperwork, and your technology. There are, of course, more areas to think about, such as the floors, bathrooms, and such, but just getting these three basic areas organized will go a long way towards creating a more productive working environment.

1) Organize Your Workspace

This is relatively easy; it just takes time. Simply go through your desk and throw away the trash. It sounds simple, but it’s amazing how many people don’t do this basic step. Get rid of/recycle old water bottles, carry-out cartons, and drinks. Also, donate or throw away anything you don’t use or that doesn’t work. Why keep a calculator that doesn’t function properly or hang on to a pencil that’s too small to write with? Simply getting rid of all the stuff you don’t need or use on and around your desk will help immensely.

2) Reduce Paper Work

As you know, paperwork is never ending, and if you don’t have a great file/shred system in place, it can really get out of hand. Part of cleaning off your workspace should include going through and shredding documents you no longer need. If you do need to keep something, create an easy-to-follow filing system to get these files off your desk.

3) Clean Your Technology

This tip should be taken literally, as in taking your computer apart and dusting it with the proper tools, as well as metaphorically. Clean the inside of your computer by deleting old emails and archiving those you need to keep.It’s also a great time to back up your server if you have one or update old software.

If you commit to putting things away at the end of every day, your office will never get as unorganized as it was. You might have to allow a few days for cleaning, but the increased production, as well as the creation of a more professional workspace, is well worth the time investment.


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Florida State Prescription Law – Finding an “Approved Vendor” for your Prescription Pad Needs in Florida

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In an effort to minimize prescription drug misuse, the State of Florida requires that prescriptions be printed with specific standards and by an approved printing company. This prescription law took effect on September 1st, 2011.
Section 456.42(2), Florida Statues requires licensed healthcare practitioners purchase counterfeit-proof prescription pads or blanks from vendors approved by the Florida Department of Health.
Rule 64B-3.005 of the Florida Administrative Code & Florida Administrative Register Counterfeit-Proof Prescription Pads or Blanks for Controlled Substance Prescribing, which was made effective on June 18th, 2012, further states:
(1) A practitioner authorized in this state to prescribe prescription drugs (hereinafter referred to as “prescribing practitioner”) must use a counterfeit-proof prescription pad or blank produced by a vendor approved by the department when writing prescription(s) for controlled substances listed in Chapter 893, F.S.
(2) Any person or entity desiring to produce counterfeit-proof prescription pads or blanks for use by prescribing practitioners shall apply to the department for approval. The application shall be made on incorporated by reference form DH-MQA 1250 (03/12), Application for Counterfeit-Proof Prescription Pad Vendor, which can be obtained at http://www.flrules.org/Gateway/reference.asp?No=Ref-01268 or from the department at Department of Health, 4052 Bald Cypress Way, Bin BCO-01, Tallahassee, Florida 32399-3260, or online at http://www.doh.state.fl.us/mqa/counterfeit-proof.html. To obtain approval, the counterfeit-proof prescription pad or blank must contain the following security features:
(a) The background color must be blue or green and resist reproduction;
(b) The pad or blank must be printed on artificial watermarked paper;
(c) The pad or blank must resist erasures and alterations and;
(d) The word “void” or “illegal” must appear on any photocopy or other reproduction of the pad or blank. This language shall not obstruct or render illegible any portion of the drug name, quantity or directions for use.
Print It Plus, conveniently located in Royal Palm Beach on Okeechobee Boulevard is a Florida State-Approved vendor of prescription pads. As with all other printing, marketing and advertising services offered by Print It Plus, we stand behind every Rx Pad that we produce. Every pad you receive from us passes our inspection team, so you know that it passes the State of Florida’s inspection team, as well. You can be secure in the knowledge that your pads meet all regulations and requirements each and every time.
For more information on Florida Statute Section 456.42(2), View the Department of Health Declaration of Public Health Emergency http://www.doh.state.fl.us/mqa/counterfeit-proof.html.
For more information on Florida Rule 64B-3.005, go to the Florida Department of State Administrative Code & Register website https://www.flrules.org/gateway/ruleno.asp?id=64B-3.005.
TO PURCHASE FLORIDA state-approved Prescription Pads, go to HTTP://WWW.FLRXPADS.COM.